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LOGOEvent and Facility Management Guidance and Information
This Event and Facility Management Guidance and Information document is based directly on guidance from the Minnesota Department of Health and the Minnesota Department of Education.

Documents used in the creation of this Guidance and Information:

Executive Order 21-07 (2/12/21)
Minnesota's Stay Safe Plan (Updated 1/6/21)
COVID-19 Sports Practice Guidance for Youth and Adults (Updated 2/12/21)
Safe Learning Plan for the 2020-21 School Year (Updated 12/16/20)
2020-21 Planning Guidance for Minnesota Public Schools (Updated 12/1/20)

 
Member Schools have the right to enact more restrictive limitations for their events and venues.
 
SPECTATOR
MANAGEMENT
• Spectators must be separated from the competition by a minimum of 12 feet.
• Spectators must be separated by at least 6 feet between households/spectator groups
• For indoor events where 12 feet can’t be maintained between participants and spectators, participants must be included in the total capacity count.
• If spectators and participants can be clearly separated by at least 12 feet, then participants do not need to be included in the total capacity count.
• Spectators are only allowed at official events.
• Schools must extend arrival times for longer than their typical duration to minimize the congregation of spectators waiting. They must establish staggered admission-times, entry-times, and durations to minimize overlap and congregating of spectators at choke-points (e.g. access points, security check-points, admission areas, concession areas).
Indoor Events:
• All spectators at all indoor events must wear a mask/face covering.
Outdoor Events
• Spectators must wear masks/face coverings when entering or exiting the facility and when social distancing is not possible
• Mask use for all spectators is highly recommended at all times.
SPECTATOR
CAPACITY
Requirements:
Indoor attendance capacity is the lesser of:
      • 25% of the venue capacity or
      • 250 attendees
Outdoor attendance capacity attendance is the lesser of:
       • 25% of the venue capacity or
       • 250 attendees
Recommendation:
       2 spectators per participant not to exceed capacity limits above.
Indoor Events:
     • School districts and charter schools must require advanced            reservations and/or ticketing (i.e., on-line, app-based, email, will-call). Walk-ins,  impromptu purchases, or admittance will not be allowed.
     • All attendees at an indoor event must be registered in advance with                    name,  email, and/or phone number.
CONCESSIONS • Concessions are not recommended at school events.
• If concessions are to be offered, they must follow all appropriate guidance.
       *  Eliminate gatherings.
       *  Have a COVID-19 Preparedness Plan.
          Minnesota Food Code  Minnesota Food Rules 4626
GAME / EVENT
PERSONNEL
• Essential game/event personnel include: Team members, game officials, and site staff (including ticket-takers/sellers, administrative supervision from both schools, certified medical personnel, announcer, official scorers, and scoreboard operators, etc.) do NOT count toward the maximum number of occupants if they remain separate from the spectator community. Game/event personnel must be limited to the extent possible.
• Game/event personnel must wear masks and be socially distanced. See sport-specific guidelines for additional information on game/event personnel
OFFICIALS • Officials should bring their own equipment.
• Masks/face coverings are required the entire time the official is in the facility.
• Home team must communicate with officials if locker rooms will be available. Whenever possible it is recommended that locker rooms not be used by officials.
• If locker rooms are to be used:
     o Officials must maintain proper social distancing of 6 feet.
     o Officials must wear an appropriate mask/face covering.
     o The locker room must be sanitized after the officials' exit.
     o The host site shall provide an area for officials to store their belongings.
• Officials must leave the venue as soon as possible following the contest
• Schools must have officials’ information to do contact tracing if necessary.
BAND Indoor Events:
    • Bands are not allowed.
Outdoor Events:
   • Bands within the spectator area/seating count toward the 250 maximum           spectators. Social distancing guidelines must be followed.
NON-CONTEST
EXHIBITIONS
OR PERFORMANCES
Indoor Events
   • Non-contest exhibitions or performances are not allowed.
Outdoor Events:
   • Groups that perform during a break in the contest and are not part of           the contest do NOT count toward the maximum number of spectators if        they only enter the facility to perform and then leave the facility.
  • If group members are in the facility before or after their performance,             they DO count toward the maximum number of spectators.
CHEER Indoor and Outdoor Events:
 • Cheer Teams are considered a separate competitive pod and do not             count toward the total allowable number of spectators if the following is        adhered to: - They are in their own designated space that maintains a          12' distance from spectator groups. - They maintain a 12' distance from         the competitive area.
  • If the above mentioned cannot be adhered to, cheer teams do count as        a part of the total number of allowable spectators and must remain 12'          from the competitive area.

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